Global Privacy Notice | Nova Care Plus

GLOBAL PRIVACY NOTICE

This Global Privacy Notice was modified in January, 2022 to update and make clarifications to how we categorize cookie data and to update collection data from candidates applying for roles at Nova Care Plus

Scope of Global Privacy Notice:

Nova Care Plus inc. , and its affiliates respect your privacy. This Global Privacy Notice explains how we, the Nova Care Plus inc. team, process personal information obtained via our websites, application software and mobile apps. This notice is global in nature and describes our data protection practices in relation to personal information collected through our websites, through application software and mobile apps. References to "website" include novacareplus.com, and any other website produced, managed, and maintained by Nova Care Plus. References to “mobile apps” include Nova + Mobile Application and any other mobile application produced, managed, and maintained by Nova Care Plus inc.

Information We Collect:

We process information about you that you have provided either directly (for example where you have submitted information to us on our websites) or indirectly (for example from publicly available sources, trade associations or from the cookie technology we use on our websites).

Nova Care Plus inc. collects information about you from various sources. For example, we may have a direct relationship with you, and you may choose to provide personal information to us in connection with that relationship. You may choose to submit information to us, for example, on our websites, in connection with the use of our products, services, or application software, when you participate in an offer or promotion, when you respond to a survey, request white papers, or in connection with an actual or potential business relationship with us. We also may obtain information about you from companies that use our products or services, publicly available information systems, consumer reporting agencies, agents and trade associations, and commercial information services. We also collect information from you when you browse our websites using cookie technology. (See Cookie Statement).

The types of information we may obtain are:

Users of Website
Operating system data
Weblog data
URL Clickstream and path through our website
Name and version of your browser
Mobile device unique identifier IP Address
Website visit statistics

Users:

Business contact information (such as job title, department and name of organization)
Contact information (such as name, postal and/or e-mail address, and phone or fax number, country) Third party contact information that support business processes completed on your behalf (such as consignee or transferee)
Usernames and passwords used to access Nova care Plus inc. resources (if applicable)
IP Address, device ID and statistical information (such as throughput based on use of online tools)
Survey responses
Social Media identifier(s) (only when you contribute content on our platform)

Applicants/Potential Employees, Contractors

_Information necessary to identify potential candidates for employment such as;

Professional social media public profile data on professional sites (e.g. LinkedIn).
Browsing data from our Careers site (including IP address, website statistics, browsing preferences, clickstream data, etc.)
Contact information
Employment application data
Previous employment, education, and industry certifications

_Information necessary to make employment decisions and onboard new candidates for employment such as;

Information required by federal, state, or country laws to enable compliance with jurisdictional requirements such as diversity information, citizenship, etc.
Results of medical evaluations (only where required by law or where necessary for the job role in question)
Results of background checks
Candidate survey feedback

How We Use the Information We Collect:

We use your personal information for a variety of purposes, but in particular to: provide our products and services, handle your job application, market to you (in accordance with your privacy preferences) and, when you’re using our websites and mobile apps, to keep a record of the pages you have visited so that we can promote more relevant products and services to you. We also make sure that we have a lawful legal basis to use your personal information.

We may use the information we obtain about you to:

Users of our Website:

keep a record of the pages on our website that you have interacted with so that we can better understand your interests and therefore promote more relevant products and services to you;
understand and improve the effectiveness of, and troubleshoot our websites’ and mobile apps’ content, functionality and usability;
enforce our websites' and mobile apps’ terms of use; and;
provide information you request, such as white papers.

Customers:

provide information (such as white papers, for example), products, and services you request;
provide effective customer service and facilitate payments for services;
contact you with special offers and other information we believe will be of interest to you (in accordance with any privacy preferences you have expressed to us);
contact you with information and notices related to your use of our products and services, including our websites;
utilize remarketing campaigns using online behavioral advertising techniques;
invite you to participate in surveys and provide feedback to us (in accordance with any privacy preferences you have expressed to us);
improve our products and services and develop new products and services;
optimize our business operations (for example, to help us understand best needs so that we can deliver a more effective service);
improve our marketing and promotional efforts (for example, by using technology and social media to help understand whether a particular company may be considering making a decision);
understand and improve the effectiveness of, and troubleshoot our application software, websites’ and mobile apps’ content, functionality and usability; and enforce any commercial agreement.
provide services that require regulatory oversight (such as customs procedures)

Applicants/Potential Employees, Contractors:

assess suitability for employment and contact you regarding possible employment;
process your application and eligibility for employment;
to keep you up-dated about future roles that we think you may be interested in.
improve our talent acquisition process
drive diversity, equity, and inclusion initiatives

All audiences:

promote compliance with applicable legal requirements, industry standards, and corporate policies;
promote security to protect against and prevent fraud, claims, and other liabilities and to manage corporate risk exposure; and
any other purpose about which we provide notice at the time of collection.

Legal basis for processing:

Nova Care Plus inc. will only processes personal information where we have an appropriate lawful basis.

For example when:

we have your consent; or
the processing is necessary for our legitimate interests, for example to ensure that our products and services are properly provided, to ensure the security and performance of our network, to promote our products and services; or
we need to comply with legal, contractual, and regulatory requirements.

Information We Share:

We don't share personal information in unexpected or unlawful ways.

We may share the personal information we collect with:

regulators, governments and authorized law enforcement agencies (when required or compelled through legal mechanisms);
to other third parties when allowed or required by law (for example to prevent or investigate a possible crime, such as fraud or identity theft);
third parties to perform activities that you request;
courts, tribunals, arbitrators or other judicial committees;
our professional advisors and auditors;
a successor or potential successor organization if, for example, we transfer the ownership or operation of one of our websites to another organization or if we merge with another organization.

We sometimes appoint third party vendors to perform tasks on our behalf and under our instruction. In particular, we use cloud providers that host and perform services on our behalf. These third-party vendors are not allowed to use your personal information for their own purposes, and they are bound to protect your personal information in a manner consistent with our own policies and practices, and relevant legislation.

We may share the personal information we collect with: regulators, governments and authorized law enforcement agencies (when required or compelled through legal mechanisms); to other third parties when allowed or required by law (for example to prevent or investigate a possible crime, such as fraud or identity theft); third parties to perform activities that you request; courts, tribunals, arbitrators or other judicial committees; our professional advisors and auditors; a successor or potential successor organization if, for example, we transfer the ownership or operation of one of our websites to another organization or if we merge with another organization. We sometimes appoint third party vendors to perform tasks on our behalf and under our instruction. In particular, we use cloud providers that host and perform services on our behalf. These third-party vendors are not allowed to use your personal information for their own purposes, and they are bound to protect your personal information in a manner consistent with our own policies and practices, and relevant legislation. You may choose to use certain features on our websites for which we work with other entities. These features, which may include social networking and geographic location tools, are operated by third parties that are not affiliated with Nova care Plus inc. We share information gathered from third party cookies with the providers of the technology such as; YouTube, Facebook, Twitter, and LinkedIn. These third parties may use personal information in accordance with their own privacy policies. We strongly suggest you review the third parties' privacy policies if you use the relevant features.

Data Transfers:

We transfer your personal information outside of your home country to countries which may not offer an equivalent level of protection for personal information to the laws of your home country. For example, to Canada. When we do this, we take steps that the law requires to make sure that your personal information is properly protected.

Nova Care Plus transfers to and stores data in Canada, as such we take appropriate measures as required by law. These measures include the inclusion of data transfer agreements and standard contractual clauses in our contracts, as well as implementing security safeguards to protect your information.

To obtain more information about the safeguards we have put in place, please contact us using the information below, or see the Data Protection section of this notice.

Data Protection:

Protection of the information you entrust to us is our priority.

To help protect the information we collect, store and process, including your personally identifiable information, we maintain administrative, technical and physical safeguards designed to secure this information against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure, or other forms of unauthorized or unlawful processing commensurate with the risks posed by the particular type of processing, the nature of the personal data and in accordance with applicable law and applicable guidelines.

Additionally, we take steps to ensure that the personal information we collect is accurate and up to date. We retain information as long as it is necessary and relevant for our operations and in alignment the purpose of collection, applicable laws, and internal policies. We update and test our security technology on an ongoing basis. We restrict access to your personal data and train our employees about the importance of confidentiality and maintaining the privacy and security of the information we manage.

Your Rights and Choices:

We will offer you certain choices about what personal information we collect from you, how we use that information, and how we communicate with you.

We typically offer you an opportunity to choose whether you want to receive certain communications from us, generally by offering an "opt-in" or an "opt-out" option, depending on applicable law, when you first provide contact information through one of our websites, software applications, and/or mobile apps. In addition, we will include an "unsubscribe" link in each electronic newsletter or promotional e-mail we send you, so that you can inform us if you do not wish to receive such communications from us in the future.

Subject to applicable law, you may have the right to:

request access to and receive information about the personal information we maintain about you;
update and correct inaccuracies in your personal information; and
have your personal information transferred, blocked, or deleted.

We will promptly respond to such requests and may ask you for additional information to verify your identity in order to appropriately respond. In most cases, we will provide access and correct or delete any inaccurate information you discover. In some cases, however, we may limit or deny your request if we have a lawful justification. If you would like to exercise any of these rights about your personal information that we hold, please use our contact details set out under the header “How to Contact Us” below.

Please note that there are some instances where we must process your personal information in order to deliver our services. For example, when accepting the terms of use/end user license agreement for our mobile application software, we must collect data from your mobile device in order for software to work properly.

Cookie Statement:

Nova care Plus inc. uses cookies, pixel tags, and other technologies (“Cookies”) to automatically collect information about your interactions, such as browser type, pages viewed, links clicked, and other actions you take in connection with our websites, online ads, and email.

What are Cookies?

Cookies are small pieces of data (alpha-numerical files) which are downloaded to your device when you visit a website to collect information about your use of the website. Cookies are sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie. Cookies are useful because they allow our websites to remember information about you to make it easier for you to use our websites. Other tracking technologies may use unique identifiers to track and facilitate your use of our websites.

You can find more information about Cookies and at www.allaboutcookies.org and www.youronlinechoices.eu.

Why do we use Cookies?

We categorize our cookies into four types: Necessary, Preferences, Statistics, and Marketing.

Cookie Type

Explanation

Choice

Required Cookies

These cookies are required to enable core site functionality.

Must enable required cookies

Functional Cookies

These cookies allow us to analyze site usage so we can measure and improve performance

Accept or Decline

Advertising Cookies

These cookies are used by advertising companies to serve ads that are relevant to your interests Accept or Decline

How to change your preferences so that Cookies are not set on your device

You may receive a cookie consent pop up window when browsing our sites. If you do, you will have a choice to accept all cookies, decline all cookies, or learn more about the cookies we use on our sites. You may be provided the ability to accept or decline certain types of cookies based on your preferences. Additionally, most devices allow you to block Cookies by adjusting the settings on your browser.

However, if you use your browser settings to block all Cookies (including Functional Cookies, such as those allowing you to log-in) you may not be able to access all or parts of our websites or our websites may not function as effectively.

For further information about how to block Cookies, please refer to your browser 'help' section or see www.allaboutcookies.org.

Are third party cookies used?

Yes, Nova Care Plus inc. uses remarketing and retargeting to advertise online. When you visit or interact with our site, we or our authorized service providers may use third party cookies to show advertisements on websites across the Internet. Third parties, including, but not limited to, Google Analytics, and Adobe Analytics use cookies to serve ads based on someone’s past visits to any of our websites. You may opt out third party vendor’s use of cookies by visiting Network Advertising Initiative opt-out page and you can opt-out by visiting Google Analytics Opt-out Browser Add-on and Adobe Your Privacy Choices.

Some web browsers may transmit “do not track” signals to websites with which the browser communicates. Because of differences in how web browsers incorporate and activate this feature, it is not always clear whether users intend for these signals to be transmitted, or whether they even are aware of them. Nova Care Plus inc. does not currently take action in response to these signals.

The General Data Protection Regulation ("GDPR"):

The GDPR requires us to tell individuals some extra information about how we process their personal information.

We take steps to ensure that the personal information we process about you is retained for only as long as it is necessary for the purpose for which it was collected. After this period, it will be deleted or in some cases anonymized.

For more information about the retention periods, we apply to personal data please contact us at privacy@novacareplus.com.

You have certain rights in relation to your personal information. These include: the right to object to the processing of your information for certain purposes, the right to access your personal information, and the ability to erase, restrict or receive a machine-readable copy of your personal information. We will handle any request to exercise your rights in accordance with applicable law and any relevant legal exemptions. To exercise your rights under the GDPR, please contact us as specified in the How to Contact Us section below.

You may also have the right to complain to a data protection authority if you think we have processed your personal information unlawfully. If you have such concerns, please contact us in the first instance (using the contact details specified in the How to Contact Us section below) so that we can investigate, and hopefully resolve, yo ur concerns.

Use of Our websites by Children under the Age of 16:

Our websites are not intended for children under the age of 16.

We are proud of our websites and we strive to ensure that they do not offend people of any age. However, unless otherwise noted on a particular site, our websites are not intended for children under the age of 16 years without the permission of a parent or guardian. If you believe that a child has submitted personal information on or through our websites without the consent and supervision of a parent or guardian, please contact us using the information provided below so that we can take appropriate action.